The Asian American Activities Center (A3C) has the following rooms available for reservation by registered Voluntary Student Organizations (VSOs). Priority is given to groups that affiliate themselves with the Asian American Activities Center by attending the quarterly API Leadership Retreats and also are active subscribers to apileaders@lists.stanford.edu. Groups using the facilities must be registered as a student organization with the Office of Student Activities. Each group can have up to 2 hours of reserved space per week in either the couchroom, conference room, or ballroom. One-time events are not included into this 2 hour period.
Conference Room |
Couchroom |
Ballroom |
|---|---|---|
| Capacity 20-30 Old Union Clubhouse, 1st Floor/Ballroom level Available Hours: M-F 10:00am - Midnight |
Capacity 30-40 Old Union Clubhouse, 2nd Floor Main area of A3C Available Hours: M-Sun 6:00pm - Midnight |
Capacity 270 Old Union Clubhouse, 1st Floor Available Hours: M-Th 6:00pm - Midnight For reservations Th-Sun or anytime before 6pm, contact Tresider Meeting Services |
| Ideal for board meetings, conferences, and other meetings that require a table. Set up is conference style with a large table in the center of the room, surrounded by 20 chairs. Comes with a white board, and built in counter top for serving food. | Generally used for VSO weekly meetings. Comfortable seating with 7 couches & 24 stackable chairs. Comes with TV, VCR, DVD player, stereo, white board, & conference table. | Used for large events such as performances, lectures, dinners, dance or music rehearsals, etc. Comes with a built in stage & stage lighting. Round tables & chairs to seat 140 are available per request through the A3C, otherwise, groups must place and Events & Labor Services order for furnishings. |
To reserve space, please fill out this form at least 10-days prior to the date of your event. Submitting this form does not guarantee use of the space. You will be sent a confirmation email 7-days prior to the date of the event.
Priority is given to groups that regularly attended the quarterly A3C Leadership Retreats. To confirm a groups priority status, please contact stadaki@stanford.edu. The weekly schedule for room reservations will begin on Monday, October 1, 2007, prior to this date, please fill out the one time use form. The timeline to confirm weekly meeting times is as follows. Please think carefully about your groups preferred meeting time as these reservations will stay in place for the entire academic year.